Planning Services
Venue Coordinator & Night Manager Responsibilities (Included with ALL Wedding Packages)
- Sets up tables and chairs according to the layout provided to the venue on the wedding day.
- Transfer of chairs from ceremony to reception when necessary.
- Responsible for restroom cleanliness and restocking.
Sycamore Farm Exclusive Planning & Coordination Packages
Signature Full Service Package – $2,495
We have created this package with the busy bride in mind! We will help you make decisions and take action to assist in your wedding planning. We will work together on the vision you have for your wedding day, or help you create a vision that you absolutely love! Let us do all of the legwork planning your big day and guide you from a-z through the process!
- Defined process for planning your big day.
- Discussion of theme, color and style and assistance with wedding design.
- Budget determination and breakdown, management of budget and payment schedules.
- Research of wedding professionals in each category that fit your event style and budget.
- Suggestions and guidance in making final selections.
- Monthly consultations (checkpoints): We believe wedding planning is like a monthly budget! You have to visit your checklist each month to stay on track. For that reason, we include 1 consultation per month to review checklist items. Check-in’s typically last about a half hour to an hour.
- Schedule and attend all vendor appointments and consultations/site visits.
- Review and negotiate vendor contracts and act as a point of contact throughout the planning process.
- Up to 20 hours of professional consultation time: In addition to monthly consultations, it is important to spend time planning together as well.
- These in-person consultation times allow us to check things off the list together and accomplish tasks that need to be taken care of.
- Set up and manage hotel room blocks.
- Arrange wedding day transportation and schedules for guests and wedding party.
- Assist with creation of the floor plan and seating chart.
- Drop off wedding welcome bags at hotels.
- RSVP service.
Signature Wedding Weekend Service
Included in the Signature Planning Package are the services of Wedding Weekend Coordination.
- Review and finalize detailed timeline and distribute to appropriate individuals and vendors.
- Create and review wedding party itinerary.
- Vendor contact/liaison on wedding weekend.
- Coordinating and assisting with the set up and clean up of the ceremony and reception.
- Wedding ceremony rehearsal coordination.
- On-site ceremony and reception coordination.
- Distribute final payments and tips to vendors day-of when required.
- Gift and decoration transportation.
- Breakfast and lunch coordination and delivery.
- Use of emergency kits.
- Access to coordinator for questions/guidance within pre-determined limitations from time of booking.
- Assistant coordinators when necessary for ceremony rehearsal, ceremony and reception.
Sweetheart Partial Planning Package – $1,895
Maybe you’ve already secured some of your vendors but need some assistance with the remaining services. Or perhaps you’ve got your planning and décor ideas but need some advice. We have created this package for the couple who has a start on the planning process and could benefit from some help along the way!
- 10 hours of professional planning help during the planning process.
- Attendance to 3 vendor meetings of your choice.
- Monthly e-mail reminders to ensure you are on track with the planning process.
- Vendor recommendations according to budget and vision.
- Set up and manage hotel room blocks.
- RSVP service.
Sweetheart Wedding Weekend Service
included in the Partial Planning Package are the services of Wedding Weekend Coordination.
- Review and finalize detailed timeline and distribute to appropriate individuals and vendors.
- Create and review wedding party itinerary.
- Vendor contact/liaison on wedding weekend.
- Coordinating and assisting with the set up and clean up of the ceremony and reception.
- Wedding ceremony rehearsal coordination.
- On-site ceremony and reception coordination.
- Distribute final payments and tips to vendors day-of when required.
- Gift and decoration transportation.
- Breakfast and lunch coordination and delivery.
- Use of emergency kits.
- Access to coordinator for questions/guidance within pre-determined limitations from time of booking.
- Assistant coordinators when necessary for ceremony rehearsal, ceremony and reception.
Golden Hour Wedding Weekend Coordination – $995
We have created this package for the couple who wants to plan on their own and designate tasks to a coordinator on wedding weekend, ensuring everything is taken care of on wedding day!
- Review and finalize detailed timeline and distribute to appropriate individuals and vendors.
- Create and review wedding party itinerary.
- Vendor contact/liaison on wedding weekend.
- Coordinating and assisting with the set up and clean up of the ceremony and reception.
- Wedding ceremony rehearsal coordination.
- On-site ceremony and reception coordination.
- Distribute final payments and tips to vendors day-of when required.
- Gift and decoration transportation.
- Breakfast and lunch coordination and delivery.
- Use of emergency kits.
- Access to coordinator for questions/guidance within pre-determined limitations from time of booking.
- Assistant coordinators when necessary for ceremony rehearsal, ceremony and reception.
Small Wedding Day Management – $575
This package is for the wedding that is 75 guests or less, 3 or less wedding attendants, and ceremony and reception are in the same location with no room flips.
- Review and finalize detailed timeline and distribute to appropriate individuals and vendors.
- Create and review wedding party itinerary.
- Vendor contact/liaison on wedding weekend.
- Coordinating and assisting with the set up and clean up of the ceremony and reception.
- Wedding ceremony rehearsal coordination.
- On-site ceremony and reception coordination.
- Distribute final payments and tips to vendors day-of when required.
- Gift and decoration transportation.
- Breakfast and lunch coordination and delivery.
- Use of emergency kits.
- Access to coordinator for questions/guidance within pre-determined limitations from time of booking.
- Assistant coordinators when necessary for ceremony rehearsal, ceremony and reception.
A La Carte
We offer a range of rental items exclusively to our clients. We will be coming out with a rental packet soon, so stay tuned! Inquire within for further information.
Additional Consultation Time: $35/hour
Additional Vendor Meeting Attendance: $25
Sparkler Send-Off: $1 (Required through Sycamore Farm if Sparklers are Desired)
*Priced per sparkler, we coordinate the entire send-off process.
*Included: Sparklers, buckets, lighters, and coordination
Animal Feed Basket: $50
*A basket of treats for your guests to feed our resident donkeys and horses, including apples, carrots, and peppermints.